Workday@Penn is Here

On July 1, 2019, the University launched Workday@Penn, the new faculty affairs, human resources, and payroll system—a major milestone in Penn’s people-centered strategy.

Workday@Penn transforms how Penn delivers human capital management services such as staff recruitment, faculty and staff benefits administration, compensation, payroll, time entry, academic appointment information, and leaves of absence. It enables simplified and integrated processes, allowing the University community to work more efficiently and collaboratively.

The new system provides various advantages for faculty, staff, postdocs, and student workers, including:

Self-Service: Workday Self Service enables the management of one’s own personal information, such as pay elections (up to three direct deposit accounts) and contact information.

Improved Workflow: In addition to a personalized inbox and notifications, Workday allows users to track the status of various tasks, which is especially helpful for processes involving multiple parties.

Increased Visibility: Workday provides increased transparency into supervisory organizations, which is how Workday organizes people and processes.

An Integrated System: In Workday, all users—exempt and non-exempt staff, faculty, postdocs, student workers and colleagues from other organizations who have managerial or professional responsibilities at Penn —sign into one system, where information is stored and managed.

Mobile-Friendly: Workday allows secure access to information through browsers on mobile devices.

Security: Workday is a state-of-the-art, cloud-based solution that is updated regularly to stay current with compliance and risk conditions. It uses a number of approaches to ensure the security of Penn data.

Just the Start: July 1 is just the start, as data improves and the community learns and adapts. Workday undergoes continuous innovation and improvement, with two major releases per year.

Most faculty, staff, postdocs and student workers who only use Workday@Penn as a self-service platform may access a variety of online videos and tools to help step through different processes. Managers have optional online training videos. Those who have robust faculty affairs, human resources, or business roles in Workday undergo required training.

For more support, knowledgeable Penn Employee Solution Center Specialists are available Monday through Wednesday and Friday, 9 a.m.-5 p.m., and Thursday 9 a.m.-4 p.m. You can reach them by calling (215) 898-7372 or by sending an email to hcmsolutioncenter@upenn.edu