The Payroll Office encourages University faculty, staff, postdocs, and student workers to elect electronic delivery only of their W-2 tax forms. Electronic delivery is secure. Turning off printing and mailing paper W-2 forms avoids delays or errors in receiving year-end tax documents.

Log in and make the change in Workday before December 31, 2024. Those who previously submitted consent for electronic access only do not need to take any action.

For assistance in turning off printing and mailing of the W-2, access the following:

• Watch a short video for a step-by-step demonstration, or
• Follow the simple steps in the Self Service-Access to W-2, W-4, and State Reciprocal Forms (pdf) tip sheet

The 2024 W-2 will be available electronically in early 2025. For those who still receive paper copies of the W-2, the Payroll Office arranges U.S. postal mailing of the paper copy of the year-end form to the home address indicated in Workday.

Important Information for Tax Return Preparation

• W-2s since 2019 are available in Workday.
• W-2s in Workday will not display Box D Control Numbers.
• If you need control numbers to import to an electronic tax preparation service, please contact the Penn Employee Solution Center.
• You can also view your W-2s through Penn’s tax information management vendor, ADP W-2 Services. For detailed instructions, access the Workday website.
• Use the ADP site to access your tax information for the current year and the prior two years.
• For copies of W-2 for tax years earlier than those available in Workday or ADP, contact the Penn Employee Solution Center.
• Do you have additional questions on withholding and year-end tax documents? See the resources on the Division of Finance Tax web page. University of Pennsylvania staff are not authorized to provide personal tax advice. Please consult with a qualified tax specialist or the IRS.