The Payroll Office strongly encourages you to elect turning off printing and mailing of paper W-2 forms in Workday@Penn. Doing so will help avoid delays or errors in receiving your year-end tax documents by the U.S. postal service. Change the printing election to electronic before December 31, 2020 so your paper W-2 for the current tax year will not be mailed to the home address indicated in Workday.

For assistance in turning off printing and mailing of your W-2, access the following:

• Watch a short video for a step-by-step demonstration, or
• Follow the simple steps in the Self Service: Access to W-2, W-4, and State Reciprocal Forms (pdf) tip sheet

Your 2020 W-2 will be available electronically in Workday@Penn in early 2021. Online statements require Internet access and Adobe Reader to view and print tax documents. If you submitted your consent last year for electronic access only, the consent remains valid for all future tax years or until you revoke your consent. If you do not submit your consent, the Payroll Office will arrange U.S. postal mailing of a paper copy of your year-end form to the home address indicated in Workday, although you will still be able to access the electronic version.

Additional Information

• Starting with tax year 2019, W-2s are available in Workday, however, Workday will not display Box D Control Numbers.
• If you need Control Numbers to import to an electronic tax preparation service, please view your W-2 through the University’s tax information management vendor, ADP W-2 Services.
• ADP displays the current year and prior two years. At this date, your W-2 for tax years 2019, 2018 and 2017 are available on the ADP website. Once the 2020 W-2 is made available early in 2021, the 2017 form will be removed from ADP.
• For copies of W-2 for tax years earlier than those available in Workday or ADP, please contact the Penn Employee Solution Center at (215) 898-7372 or hcmsolutioncenter@upenn.edu.