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One Step Ahead: Data Security During Travel

Another tip in a series provided by the Offices of Information Systems & Computing and Audit, Compliance & Privacy

Data Security During Travel 

When traveling, especially abroad, Penn’s Office of Information Security (OIS) recommends the following to secure your data during travel. 

Before Travel 

  • Check the Department of State Travel advisories for travel advisory levels when planning to travel internationally. Traveling to countries listed as “Do not travel” or “Reconsider travel”—Faculty should contact the Office of Research Services for assistance before carrying Penn-owned equipment or data, and staff should contact their local computing support staff for questions or advice. 
  • Minimize data you have with you. Back up your data before travel and keep sensitive data in a secure location such as Penn+Box. Limit and encrypt data you need access to during travel. 
  • Identify options with your local computing support staff. A sanitized mobile device “loaner” may be a viable option to take on travel. 
  • Enroll in Two-Step verification and print out single-use codes to avoid interruption of service during travel. 

While Away 

  • Use Encrypted wireless networks and avoid accessing sensitive data from public computers. Use Virtual Private Network software (VPN) when possible. 
  • Keep your mobile device with you and lock it in a safe when possible. 
  • Be cautious of inserting portable media acquired during international travel. 

Upon Return 

  • Work with your local computing staff to securely transfer any new data. Scan your portable device for malware and viruses. 
  • Consider changing your Pennkey password, or any passwords, you may have used while on your trip. 

For More Information 

For additional tips, see the One Step Ahead link on the Information Security website: https://www.isc.upenn.edu/security/news-alerts#One-Step-Ahead

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