The Payroll Office encourages you to elect for electronic delivery only of your W-2 form. Electronic delivery is secure. Turning off printing and mailing of paper W-2 forms avoids delays or errors in receiving your year-end tax documents. Log in and make the change in Workday before December 31, 2022. If you previously submitted your consent for electronic access only, you do not need to take any action.

For assistance in turning off printing and mailing of your W-2, access the following:

• Watch a short video for a step-by-step demonstration, or
• Follow the simple steps in the Self Service-Access to W-2, W-4, and State Reciprocal Forms (PDF) tip sheet

Your 2022 W-2 form will be available electronically in Workday@Penn in early 2023. If you have not submitted or do not submit your consent for electronic delivery only by the end of the calendar year, the Payroll Office will also arrange U.S. postal mailing of a paper copy of your year-end form to the home address indicated in Workday.

Important Information for Tax Return Preparation

• W-2s since 2019 are available in Workday.
• W-2s in Workday will not display Box D Control Numbers.
• If you need Control Numbers to import to an electronic tax preparation service, please contact the Penn Employee Solution Center at (215) 898-7372 or solutioncenter@upenn.edu. 
• You can also view your W-2s through the University’s tax information management vendor, ADP W-2 Services. For detailed instructions, access the Workday website.
• Use the ADP site to access your tax information for the current year and prior two years.
• For copies of W-2 for tax years earlier than those available in Workday or ADP, contact the Penn Employee Solution Center at (215) 898-7372 or solutioncenter@upenn.edu.

Do you have additional questions on withholding and year-end tax documents? See the resources on the Division of Finance Tax web page. Note that University of Pennsylvania staff are not authorized to provide personal tax advice. Please consult with a qualified tax specialist or the IRS.