The Form W-2 for calendar year 2025 is available electronically in Workday as of January 14, 2026. If an individual did not elect to receive only a paperless W-2 in Workday by January 9, 2026, the paper W-2 will be postmarked by January 31, 2026. It will be sent by U.S. postal mail either to the U.S. W-2 Mailing Address or U.S. Home Mailing address (in that order, if either exists), or else it will be sent to the Home Primary address, as indicated in Workday on January 9.

The 2025 W-2 form will display the recipient’s Social Security Number (SSN) in a masked format for security purposes. Only the last four digits of the SSN will be visible, and the remaining digits will be replaced with asterisks, such as ***-**-1234. This masking applies to W-2 forms sent in the mail, made available electronically in Workday, or via the ADP website.

Individuals who did not elect to go paperless for their W-2 may receive more than one W-2 in the mail. This is due to individuals having more than one state and/or local tax jurisdiction related to changes in address in Workday. If an individual’s W-2 prints on more than one page, each page will be mailed in a separate envelope by ADP.

Important Information for Tax Return Preparation

• W-2s since 2019 have been available in Workday.
• For step-by-step instructions to view a W-2 in Workday, the tip sheet Self Service: Access to W-2, W-4, and State Reciprocal Forms is available.
• W-2s in Workday will not display Box D Control Numbers.
• If Control Numbers to import to an electronic tax preparation service are needed, please contact the Solution Center online, by phone (215) 898-7372, or by email solutioncenter@upenn.edu.
• W-2s are also available through the University’s tax information management vendor, ADP W-2 Services (please see below).
• Use the ADP site to access individual tax information for the current year and the prior two years.
• For copies of W-2 for tax years earlier than those available in Workday or ADP, contact the Penn Employee Solution Center.
• See additional resources on the Division of Finance Tax web page. University of Pennsylvania staff are not authorized to provide personal tax advice. Please consult with a qualified tax specialist or the IRS.

ADP Self-Authentication Instructions for W-2 Access 

• Visit the ADP Self-Service Registration web page to create an ADP account.
• Click on “I have a registration code”
• Enter registration code: Upenn-0020
• Click Continue
• Next, identify yourself by entering the following:
• First Name
• Last Name
• W-2 Services
• Year of W-2
• Control number—Employee ID: 23-1352685
• Control number—Company code: UPA1
• Zip Code—your home address zip code in Workday
• Employee Social Security Administration number
• Click Next
• The rest of the questions are personal to self-authenticate.

To view W-2

• First page will be the Dashboard
• In the upper left corner, click “Pay”
• Choose the year of the Tax Statement you want to view
• Download statement

Former University Employees with No Workday Access

• Former workers who do not have credentials to access Workday can access their W-2s through the University’s tax information management vendor, ADP W-2 Services.
• Use the ADP site to access tax information for the current year and the prior two years.
• For copies of W-2 for tax years earlier than those available in ADP,  please contact the Penn Employee Solution Center.