University faculty, staff, postdocs, and temporary and student workers can choose to go paperless when the University delivers W-2 tax forms in January 2026. Electronic delivery is secure. Turning off printing and mailing of paper W-2 forms avoids delays or errors in receiving year-end tax documents.

Log in and make the change in Workday before December 31, 2025. Those who previously submitted consent for an electronic W-2 do not need to take any action.

In Workday, visit the Benefits, Comp and Pay Hub, found in the personal tab of the global navigation menu, located in the upper left of your desktop screen. In the hub’s menu, select Pay, then Tax. In the top table called Tax Forms Printing Elections, click the Edit button, then click the radio button to receive an electronic copy. Click OK to save your paperless election.  

See the hub’s announcement, “Smart Action for Your W-2.” A newly updated 90-second video demonstrates how to turn off printing and mailing of the W-2. The announcement also contains important information on tax return preparation and, for those who do not go paperless, essential facts about the paper W-2. 

Please contact the Penn Employee Solution Center with any questions.