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BEN Buys:
No Procards Allowed in the Penn Marketplace

On January 2, 2002, the University introduced BEN Buys and the Penn Marketplace. BEN Buys, the new and enhanced purchasing system and the Penn Marketplace, an integrated online marketplace containing product and pricing from Penn's contract suppliers, will significantly streamline the University procurement process. BEN Buys and the Penn Marketplace will make it easier to find commonly ordered items, search for and compare products and prices, and create multiple supplier purchase orders in a single session using the new BEN Requisition.

This new procurement environment will impact the University's MasterCard Procurement Credit Card Program. Effective January 2, 2002, authorized cardholders are no longer permitted to use their Procurement Credit Card for purchases from suppliers that are available in the Penn Marketplace.  All Penn Marketplace supplier purchase activity must be processed via the BEN Buys purchasing system. 

Penn Marketplace suppliers, who have developed Penn specific Procard enabled ordering sites for University cardholders (Staples, Fisher, BOC, Newark Electronics & Sigma Aldrich), will disable the ordering capability in their Penn-specific web sites. The sites will continue to be available to the Penn community for information purposes only. All five suppliers are participating in the Penn Marketplace.

In addition, all purchase activity for suppliers who have declined to participate in the Penn Marketplace must be processed via the BEN Buys Purchasing System. Since the supplier's catalog content is not available in the Penn Marketplace, all items purchased from these suppliers must be "free-formed," that is the requisitioner must enter all line item detail in the BEN Requisition. The MasterCard Procurement Credit Card cannot be used for purchases from these suppliers. 

Effective February 1, 2002, Acquisition Services will monitor cardholder activity to ensure compliance with Use of Procurement Credit Card (Procard) policy #2303 (HERE).

--Robert Michel, Director, Acquisition Services

Almanac, Vol. 48, No. 17, January 8, 2002


January 8, 2002
Volume 48 Number 17

Dr. Jonathan E. Rhoads, provost emeritus and pioneering professor of surgery, leaves a legacy after a life-long career at Penn. Services will be held on January 12.
Dr. Alvin Rubinstein, professor of political science, died December 18 after teaching here for 44 years.
President Judith Rodin welcomes back the Penn community and encourages participation in the MLK celebrations and community service projects.
Penn and other organizations founded by Benjamin Franklin participate in the fourth annual celebration of his life on January 17.
Dr. Susan Fuhrman will be recommended to the Trustees for reappointment as dean of the Graduate School of Education.
Out with FinMIS and in with BEN Financials as Penn rings in the new year as a successful upgrade to a new, web-based purchasing environment is complete.
Procards no longer permitted for purchases from suppliers who are in the new Penn Marketplace; BEN Buys is the new system for placing orders.
Postdoctoral Stipend levels for FY03 are no longer based on NIH guidelines.
The Sexual Harassment Policy is published OF RECORD to familiarize the University community with the resources available for resolving complaints.
Blood Drives this month target faculty, staff and students.
Doctoral students and postdoc fellows interested in pursuing the academic job market are invited to the sixth annual series beginning January 18.
Corrections to the Faculty/Staff Directory are due January 23 so they can be included in the upcoming addendum.
The Penn's Way campaign announces the winners of the week four and week five raffles. Week six winners and the grand prize winner will be in next week.