AT PENN Deadlines

2019-2020 Deadlines for Submitting AT PENN Information

Mounting an exhibit? Orchestrating a concert? Planning a play? Showing a film? The monthly AT PENN calendar is done in print—as the black-and-white pullout within an issue of Almanac and as a colorful poster.

Almanac's monthly AT PENN Calendar is the only all-inclusive calendar of Penn events on campus. With a readership in print and online, a free listing in the AT PENN Calendar increases visibility and attendance.

Ensure that Penn and the community are aware of your events by notifying Almanac during your event planning process. You may send us a schedule for the whole year, the semester, or weekly, but please notify us if there are subsequent changes or cancellations.

Information need not be rewritten. We'll be glad to take your information from a flyer, poster, brochure or Word document, as soon as you have the information.

A notice in each monthly calendar tells readers that unless otherwise indicated, all events are open to the general public. If your event is not open to this wider audience, indicate "campus only" or "PennCard required."

Please provide the following information when submitting an event:

  • Date of event
  • Type of event (Exhibit, Meeting, Talk, etc.)
  • Topic (name of show, seminar title)
  • Names of speakers, performers; their titles or affiliations
  • Audience (campus only, members only, etc.)
  • Time
  • Place-Room/Building
  • Admission charge, if any
  • Sponsor(s)
  • Contact Info. (phone number, email address, URL)


We accept information in any of the following ways: Fax (215) 898-9137, e-mail (, or through U.S. mail, intramural mail or via messenger. We are on the second floor of 3910 Chestnut St, Philadelphia, PA 19104-3111.

Submitting Media (i.e. images, video and audio clips): We encourage event planners to provide photos or illustrations as well as video or audio clips, or a CD from which a clip can be extracted, whenever appropriate. We will return artwork, and audio/video clips if you so indicate. Please give caption information in writing and the name of any photographer or artist who should be credited. Images can be sent as an attachment to an e-mail message or we can scan photos including photos from slides. We use black & white versions of photos in the print version of Almanac and color versions in the PDF version.

Deadlines for 2019-2020: Below are the deadlines for Almanac's monthly poster-pullout calendar.


 Month Covered (2018-2019) Date of IssueDeadline for Receipt of Copy
SEPTEMBER AT PENNAugust 27August 12
OCTOBER AT PENN September 24September 9
NOVEMBER AT PENNOctober 29October 14
DECEMBER AT PENN  November 26November 4
JANUARY AT PENN December 17December 2
FEBRUARY AT PENN January 28January 13
MARCH AT PENN February 25February 10
APRIL AT PENN March 31March 9
MAY AT PENN April 28April 13

Weekly Update Deadlines: Monday for the following week's issue on Tuesday. Visit the Publication Schedule & Deadlines page for issue deadlines.

Reminder: The weekly update normally lists events happening Wednesday through Tuesday. Since there is no issue of Almanac during Spring Break, for example, the preceding week's Update will encompass a two-week period. Therefore, the Update in the March 3 issue will span two weeks. Events are published depending on the availability of space.

There is no charge for listings in either the monthly AT PENN calendar or weekly Update. Thank you for your continued cooperation.