Individuals can elect not to have their W-2 printed and mailed to them. ADP, Penn’s W-2 provider, offers individuals the option to suppress the printing of their W-2 and allows the recipient  to securely view and print their W-2 from their personal computer. By going paperless, users avoid identify theft and mail delays! 

Follow these instructions to log-in to ADP W-2 services:

• Click on ‘My Tax Info’ in the ‘My Pay’ section at U@Penn.
• Login with your PennKey and Password. 
• Enter your birthdate and last four digits of your SSN and click ‘Continue.’ 
• Click ‘Continue’ on the next screen.
• Click on the link that says ‘Click here for W-2 information for tax years 2013 and later.’ This will take you to the ADP site.
• The first page will be the ADP Dashboard. 
• Hover over your name in the upper right hand corner and select ‘Settings.’ 
• Under ‘Contact Preferences’, make sure your email address is correct in the box. If not, click ‘Edit’ to add or update. 
• Next under ‘Go Paperless,’ click the slider to agree to ‘Receive paperless statements’ and to be ‘Notified by Email.’ This will open a new window, where you must check the box to ‘Receive Paperless Annual Tax Statements’ and click on ‘I agree’. Remember to close ALL browser windows when you have finished making your updates to protect your personal information. 

You have until December 31, 2017 to select this option for your 2017 W-2. Once you opt out of having your W-2 mailed, you will continue to receive them electronically each year until you elect to receive a paper W-2 once more. 

As a reminder, W-2 forms for tax year 2012 and prior will remain on the U@Penn portal under “My Tax Info.” Tax forms for the current and prior two years are available on the ADP site.

W-2 Address

W-2 forms are mailed to the address on file within the PennWorks/Personnel/Payroll System. If you have moved or need to update your address, please visit the U@Penn website. Under ‘My Personal Data,’ click ‘My Profile’ to change your address or follow the instructions in the adjacent article to opt out of receiving a paper W-2 form and receive your W-2 electronically.

—Payroll Department