A new learning assignment model will replace Penn Profiler to assist University departments and training content owners which are responsible for assigning, managing, maintaining, and reporting on training required by faculty, postdocs, students, staff and others who work on campus. These departments have collaborated to help develop processes available in Workday, the University’s human capital management (HCM) platform. On March 6, 2023 Workday Learning will replace Knowledge Link as the University’s administrative learning management (LMS) system. Workday will also replace Penn Profiler, the University’s annual web-based survey, which has served the University since 2008. The Penn Profiler survey compiled participants’ responses to help identify training required by federal and state laws and regulations, granting agencies, and University policy. 

The new learning assignment model takes advantage of both the data and capabilities of the University’s HCM platform and the evolving data and capabilities of integrated  systems across the University. 

The Workday processes are available to all University training providers. Currently, the processes are configured as follows: 

• Workday can trigger assignments based on the selection of learner groups by learners themselves (self-selection) or by their managers. Searching for and selecting learner groups is a concise experience. More information, demonstrations, and tip sheets for learners,  managers, and administrators will soon be available on the Workday Learning Guide.
• Workday can automatically trigger assignments for staff, postdocs, faculty, temps, and student workers on job roles and responsibilities based on the worker’s record in Workday HCM.
• Workday can also automatically trigger assignments for those individuals who are not workers but need access to training. These individuals are referred to as Extended Enterprise Learners. They include students who are not employed by the University as student workers, academic affiliates who are not paid by the University, service providers, and other non-Penn individuals.
• Workday Learning lead is a new Workday security role. Learning leads have extensive LMS administrative capabilities in Workday on behalf of the training content owners they represent. They can also make mass learning assignments in Workday.
• Some Workday learning leads and training content owners also have developed alternate ways to assign, manage, maintain, and report on training requirements.

More information is available on the Workday website.

—University of Pennsylvania Workday Operations and IT Learning Solutions-ISC Client Services