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Where to Find the Job Opportunities-Here and Elsewhere

Listed below are the new job opportunities at the University of Pennsylvania. Where the qualifications are described in terms of formal education or training, prior experience in the same field may be substituted.

There are approximately 280 additional open positions for examination at the Job Application Center, Funderburg Information Center, 3401 Walnut St. (215-898-7285). Hours of operation are Monday through Friday, 9 a.m.-1 p.m. New openings are also posted daily at the following locations: Blockley Hall, the Wharton School and the Dental School.

A full listing of job opportunities is at the Human Resource Services website: Current employees needing access to the web, may go to the Computer Resource Center at 3732 Locust Walk with your PENNCard to obtain a list of computer labs on campus available for your use.

In addition, almost every public library in the Delaware Valley now provides web access. In the near future, as our office remodels the Job Application Center, we hope to have computers available for current employees and others to peruse the current job openings. Openings are also mailed to approximately 50 community sites weekly.

--Employment, H.R.

Please note: Faculty positions and positions at the Hospital and Health Systems are not included in these listings. For Hospital and Health System openings, contact 662-2999.

New Jobs for the week of October 27-31, 1997

Contact: Ronald Story

The following position, BOX OFFICE ASSISTANT, LIMITED SERVICE (101700RS) was posted incorrectly under the Annenberg School. It should have been posted under the Annenberg Center. Below is the corrected posting.

BOX OFFICE ASSISTANT, LIMITED SERVICE (101700RS) Responsible for ticket sales through window, telephone & mail orders; reconcile money taken in with ticket audit stubs; prepare statistical reports & mailing lists. QUALIFICATIONS: HS diploma or equivalent, BA/BS preferred; demonstrated ability to reconcile money taken in with ticket stubs; previous sales experience in similar setting helpful; good telephone manner & ability to work under pressure required; must be willing to learn computerized box office system; hours 12 noon-6pm, 9 months per year, evenings & weekends required. GRADE: G5; RANGE: $12,875-15,811; 10-24-97 Annenberg Center

MANAGING DIRECTOR ANNENBERG CENTER (101708RS) Exercise overall responsibility for programming, operation & financial performance of the Annenberg Center, a 3 theater performing complex at University of Pennsylvania; develop & implement Center's 5 year strategic plan & budget; develop & implement rental marketing strategy to maximize use of Annenberg Center; operate within balanced budget; select programs; establish operating budget & business plan for each presentation; negotiate contracts; formulate marketing strategy; identify fund raising strategy; monitor individual presentations & overall center financial performance; actively participate in development & presentation of fund raising proposals; actively participate in solicitation of gifts; recruit, train, supervise, evaluate & terminate staff; negotiate with unions as required; create partnerships with other University groups & area businesses for cross promotion; with Vice Provost for University Life, establish dual responsibility for coordination & scheduling for & technical support of student performing arts groups using Annenberg & other performing arts facilities; with Provost & President, identify & recruit members of Center's board of advisors. QUALIFICATIONS: MA/MS in Arts Administration, or Business Administration with marketing concentration or equivalent experience; 7 years experience managing performing arts facility; demonstrated ability to provide quality programming within budget; demonstrated fund raising ability including foundation, corporate & individual solicitation; variable hours. GRADE: P11; RANGE: $56,135-70,246; 10-27-97 Annenberg Center

Contact: Anna Marcotte

DIRECTOR, EDUC. TECH. SERVICES (101731AM) Direct IT divisions; provide desktop computing, instructional computing, curricular development & multi-media services; assist department to provide distributed IT support in academic & administrative units; develop, evaluate & implement new technologies; assist faculty with writing grant proposals; serve as representative to University communities. QUALIFICATIONS: MA/MS degree, preferably in Computer Science or Management Information Systems or comparable experience; 6 years experience managing support services groups preferably in University environment; project management experience preferred; experience with current information technologies required; office & people management skills; strong orientation to faculty partnership & customer service required; strong verbal & written communication skills. GRADE: P10; RANGE: $48,822-64,066; 10-29-97 SAS Computing

PROGRAMMER ANALYST III (101730AM) Develop relational databases; manage staff; work with clients to determine specifications; develop & complete projects; support clients in use of database applications & access technology; investigate & provide recommendations regarding groupware, workflow, database & WWW applications & products; coordinate & manage Oracle/net administrative projects; manage cross matrix teams of staff members; provide project plan & resource plans to customers & management; assist others in moving fully tested & documented applications into production mode on central server. QUALIFICATIONS: BA/BS; 4 years relevant experience in computer support & database administration; excellent interpersonal & communication skills; ability to determine user needs & consult with users & programmers. GRADE: P7; RANGE: $36,050-46,814; 10-30-97 SAS Computing

Contact: Ronald Story

PROGRAMMER ANALYST II (101734RS) Develop, test & implement software program source code for remote clinical consultation; consult with clinical users to clarify needs; implement standards & procedures for applications development & systems operations; write system specifications for databases & applications; write data extract & load procedures for transfer of data from client site systems to clinical consultation database; write program code for end-user data entry applications; prepare user documentation; train end-users in developed software products; assist in maintaining production environment for project database server; appropriately represent University & Project to local, state & national groups. QUALIFICATIONS: BA/BS degree in Computer Science or related field, or equivalent work experience, required; minimum 2 years experience in developing applications, including relational database & client/server; experience in academic and/or health care setting essential; knowledge of C, C++, JAVA & UNIX environments, as well as TCP/IP networking; experience with relational database management systems (RBDMS) useful (Oracle, Sybase); strong verbal & written communication skills; strong analytical & problem solving skills essential. GRADE: P6; RANGE: $32,857-42,591; 10-30-97 Dean's Office

Contact: Sue Hess

ACCOUNTANT/FINANCIAL ANALYST II (101718RS) Responsible for financial operations of Morris Arboretum; prepare comprehensive financial statements for internal & external use; present financial status to Arboretum's Finance Committee & Advisory Board of Managers; prepare, implement & monitor budgets (unrestricted funds, endowments, gift funds, sponsored projects & capital projects); administer human resources activities for center; administer grants & contracts; supervise staff; develop & maintain good advisory board & University relationships. QUALIFICATIONS:BA/BS in Accounting required, CPA or MBA preferred; 3 to 5 years progressive experience in financial management & in preparation of standard financial reports (statement of financial position, statement of activities, statement of cash flows); experience using Oracle/University financial systems; proficiency in spreadsheet & database software programs; strong verbal & written communication skills. GRADE: P7; RANGE: $36,050-46,814; 10-29- 97 Morris Arboretum

ADMINISTRATIVE COORDINATOR (40 HRS) (101727SH) Provide high level administrative support & coordinate daily operation of office of Director of Police Operations; manage master operations calendar; review all police incident reports daily; manage correspondence; ensure receipt of monthly reports from Shift Commanders; provide high level of customer service; produce daily E-mailed "Morning Report"; process court notices daily to notify police officers to attend court; operate & maintain databases. QUALIFICATIONS: HS diploma & related post HS training or equivalent work experience; 3 years progressively responsible experience in office administration & support; demonstrated skill in dealing with customers at all levels of organization; ability to work in fast-paced environment; ability to problem solve & to comfortably work through crisis situations; excellent PC skills. GRADE: G12; RANGE: $26,133-33,725; 10-31-97 Division of Public Safety

COORDINATOR III (37.5 HRS) (101717SH) Coordinate all procedures relating to customer service, operations & inventory control for retail enterprise; assist with installation & configurations of microcomputers; procure designated product lines; manage daily relationship with service/repair provider. QUALIFICATIONS: Retail experience with inventory control & operations management; prior supervisory experience; demonstrated strong customer service skills; working knowledge of computer product lines. GRADE: P3; RANGE: $24,617-31,982; 10-28-97 Computer Connection

DIRECTOR, LICENSING LIFE SCIENCES (06785SH) Responsible for licensing technologies arising from Penn's life sciences academic research enterprise; must be team leader managing all aspects of life sciences licensing; supervise team of life sciences licensing associates responsible for marketing & negotiating licenses, industry-sponsored research agreements & material transfer agreements; in concert with the Director, Intellectual Property, evaluate invention disclosures for protectability, technical merit & commercial potential; in concert with the Director, Start Up Business Development, identify, add value to & license technologies to entrepreneurial ventures; cultivate relationships internally with faculty/staff & externally with potential licensees; assist the Managing Director in the development & implementation of goals, strategies & objectives for protecting & commercializing the intellectual property assets of the University. QUALIFICATIONS: Advanced degree in Life Science (PhD); minimum 5 years experience with successful track record in technology management & licensing; demonstrated knowledge of intellectual property & academic industry technology transfer; independent self-starter with excellent interpersonal skills; strong verbal & written communication skills; GRADE: P11; RANGE: UNGRADED; 10-28-97 Center for Technology Transfer

Contact: Ronald Story

ADMINISTRATIVE ASSISTANT I (101711RS) Maintain calendar; schedule & track appointments; perform copying, word processing, filing, typing, mailing & other general clerical duties; facilitate implementation of planned events; schedule travel & process reimbursements. QUALIFICATIONS: HS diploma, business curriculum or equivalent; minimum 2 years secretarial/administrative assistant experience preferred; type 55 wpm; familiarity with word processing packages; evidence of prior, strong commitment to mission of urban education; skilled in Macintosh, Windows & Microsoft Word; willingness to learn Excel & to work cooperatively with other GSE staff in computing; demonstrated ability to supervise work-study students & Research Assistants who are doing specific part-time tasks for mission of urban education. GRADE: G9; RANGE: $17,614-21,991; 10-27-97 PED/ELD

DIRECTOR, ADMISSIONS & FINANCIAL AID (05620RS) Develop & manage effective program of recruitment, public relations, admissions & financial aid to support Graduate School of Education's enrollment objectives; provide leadership & management; recruit degree & non-degree applicants of sufficient quantity & quality to meet enrollment targets; build & maintain GSE's visibility among prospective students & those who influence student decisions regarding graduate school; manage admissions process from initial inquiry through matriculation; manage financial aid process for GSE scholarships, assistantships & fellowships from initial student inquiry through award processing; identify markets for traditional & non-traditional students; design & implement effective recruitment activities & maintain integrated operation of School's admissions & financial aid functions. QUALIFICATIONS: MA/MS in Education or related area; 5 to 7 years progressively responsible experience in post-secondary recruitment & admissions; familiarity with effective practices & national trends in graduate admissions & financial aid; experience managing computer-based student information systems; experience in marketing/public relations desirable; record of leadership in implementing successful recruitment & admissions strategies; strong verbal & written communication skills; outstanding interpersonal skills & demonstrated ability to lead teams of faculty, students & staff to achieve goals. GRADE: P7; RANGE: $36,050-46,814; 10-28-97 Admissions

Contact: Ronald Story

COORDINATOR III (101592RS) Manage administrative operation of department, including faculty support, student advising & staff supervision; support Chair in administrative tasks; act as liaison between department & central offices; prepare reports & statistics for department chair & biannual accreditation report; organize conferences, lectures & competitions. QUALIFICATIONS: BA/BS or equivalent required; minimum 3 years administrative experience in academic setting; at least one year supervisory experience required; must have demonstrated verbal & written communication skills; computer proficiency. GRADE: P3; RANGE: $24,617-31,981; 10-31-97 Architecture

Contact: Anna Marcotte/Lynn Nash-Wexler

COUNSELING PSYCHOTHERAPIST (40 HRS) (101701LW) Provide professional individual & group counseling & psychotherapy to patients in Ambulatory Care Clinic of Department of Psychiatry; provide assistance resolving personal, social & emotional concerns; provide crisis intervention counseling & referral in cases of emergency, consulting with supervisor as desirable; lead structured & unstructured groups for both counseling & staff training; provide consultation services; maintain strict adherence to principles of confidentiality; supervise practicum students in Ambulatory Clinic; may assist in research projects conducted by Clinic; perform work independently; may supervise other psychotherapists, review cases, train & advise others. QUALIFICATIONS: MA/MS in Social Work required; 3 to 5 years relevant experience; must hold current license as Psychologist or in Social Work; supervisory experience desired; excellent interpersonal & communication skills; position contingent upon grant funding. GRADE: P4; RANGE: $26,986- 35,123; 10-27-97 Psychiatry

FISCAL COORDINATOR II (101697AM) Prepare & analyze grants & budgets; monitor & reconcile financial reports; process reimbursements; manage payroll. QUALIFICATIONS: BA/BS in Accounting or business related field; 2 to 3 years experience with grants administration/management; experience with Penn Financial policy desired; proficient in Lotus 1-2-3; excellent organizational skills, attention to detail; good communication skills. GRADE: P2; RANGE: $22,351-29,098; 10-29-97 Infectious Diseases

MANAGER ADMINISTRATION & FINANCE (101742AM) Develop, maintain & analyze budgets; assist with resource allocation strategies; supervise preparation of proposal budgets; coordinate proposal processing; supervise professional & clerical staff in business office including hiring, performance reviews & termination; advise & assist faculty with management of resources. QUALIFICATIONS: BA/BS in related area or equivalent; 10 years experience or more in university setting; excellent communication skills; experience with grants & contract administration; human resource experience useful; must have fund accounting experience & human resource management experience; must be computer literate. GRADE: P7; RANGE: $36,050-46,814; 10-31-97 Pharmacology

PSYCH TECH I (40 HRS) (101748LW) (101750LW) Coordinate subject recruitment at several off-site Philadelphia, NJ & surrounding counties treatment locations; conduct psychosocial assessments of 500 youths; conduct diagnostic assessments; conduct follow-up assessments & collection of biologic measures (urine & hair samples); identify youth in crisis at follow-up for referral to treatment; conduct chart reviews; obtain archival data from external sources (Juvenile Justice); code data. QUALIFICATIONS: BA/BS required; MA/MS or equivalent experience preferred; experience conducting interviews (SCID, DIS, BPRS, Kiddie SADS, DISC-R, DICT); experience with adolescents; must be able to travel to off site locations not on public transportation routes; must be able to work evenings/weekends; position contingent upon grant funding. GRADE: G10; RANGE: $22,013-27,427; 10-31-97 Psychiatry/Addictions

PSYCH TECH I, PART-TIME (28 HRS) (101724LW) Organize & analyze data; participate in preparation of results for publication; coordinate scheduling of study assessment; administer metabolic assessments; assist with recruitment, retention & treatment of study subjects. QUALIFICATIONS: BA/BS in Science or Social Science; 1 year experience preferred; strong organizational & communications skills. GRADE: G10; RANGE: $10.58-13.18; 10-29-97 Psychiatry/Weight

RESEARCH SPECIALIST JR (101607LW) Under direct supervision, perform routine & complex laboratory experiments including polymerase chain reaction assays & single-stranded conformational polymorphism procedures; test new procedures; assist in protocol planning; maintain laboratory equipment; order supplies; maintain logs; write lab reports; perform data entry, management & initial analysis; perform literature searches; train lower level techs & students. QUALIFICATIONS: BA/BS in scientific discipline; 1 year experience with lab work; computer proficiency. GRADE: P1; RANGE: $20,291-26,368; 10-27-97 Psychiatry

RESEARCH SPECIALIST JR (101705LW) Perform routine & complex laboratory techniques including CDNA library construction, genomic cloning & bacterial expression; maintain lab records, perform data analysis; assist in experimental design; perform troubleshooting. QUALIFICATIONS: BA/BS in Biology/Medicine; experience in some molecular techniques & conceptual background. GRADE: P1; RANGE: $20,291-26,368; 10-27-97 Genetics

RESEARCH SPECIALIST I (101751LW) Conduct & analyze experiments in cell & molecular biology of growth control; maintain lab & lab equipment; record & graph results; analyze data. QUALIFICATIONS: BA/BS in science field or equivalent; at least 1 year of extensive lab experience either during college or after; experience with transcription reporter assays; knowledge of mammalian cell culture, general molecular biology techniques, SDS-gel electrophoresis & Western blotting; familiarity with cell cycle, growth factor & integrin literature; application deadline 11/6/97. GRADE: P2; RANGE: $22,351-29,098; 10-31-97 Pharmacology

RESEARCH SPECIALIST II (40 HRS) (101725LW) Perform molecular biology techniques, data acquisition & analysis; cell culture work & electronic cell counting; prepare, design & implement experimental protocols; supervise & train lower-level employees; use spectrophotomer; perform flourescent probe measurement of intracellular ion homeostatis; prepare presentations & publications. QUALIFICATIONS: BS required, MS preferred; 3 to 5 years experience in basic molecular biology techniques & vascular pharmacology. GRADE: P3; RANGE: $24,617-31,982; 10-29-97 Pulmonary Vascular

RESEARCH SPECIALIST II (40 HRS) (101726LW) Perform morphological techniques, such as sectioning histochemistry, immunohistochemistry, in situ hybridization & microscopy; assist & train users of CMC equipment & facilities; provide technical support in Cell Morphology Core, a service facility which provides investigators with access to technologies of in situ hybridization, immunocytochemistry at light & electron microscope level & other morphological techniques; interface with faculty & staff; assist with developing & implementing scientific protocols in laboratory & standard operating procedures in context of Good Laboratory Practices; perform general lab duties such as cleaning, stocking, preparation of stock reagents & routine equipment inspection & maintenance; maintain accurate logs & records of service requests & multiple on-going projects; perform molecular biological techniques as needed; assist with project planning & protocol development including working with Toxicology program as needed. QUALIFICATIONS: BA/BS in scientific field required; knowledge & experience in cellular immunological techniques & molecular biology & theory required; 3 to 5 years laboratory experience required; good organizational skills; ability to work with limited supervision & knowledge of Macintosh computers required; must be able to work independently on multiple projects, including development of necessary technology to implement new experimental procedures; position contingent upon grant funding. GRADE: P3; RANGE: $24,617-31,982; 10-29-97 Institute for Human Gene Therapy

RESEARCH SPECIALIST II (40 HRS) (101741LW) Design & execute experiments; culture cells & transfect cells; handle recombinant DNA manipulation, RNA analysis, PCR & protein analysis; maintain lab stocks & records. QUALIFICATIONS: BA/BS in biological science required; 1 to 3 years working experience in biological cell laboratory; experience in molecular & cellular techniques required. GRADE: P3; RANGE: $24,617-31,982; 10-30-97 Hematology

RESEARCH SPECIALIST III (091462LW) Conduct independent molecular biology research project & maintain all essential reagents, cultures of primary transformed cells & accurate records; train others in use of techniques; prepare written reports & assist in project design. QUALIFICATIONS: MS in Molecular Biology or Biochemistry, or equivalent; at least 3 years experience in molecular biology; demonstrated research ability; supervisory experience; strong verbal & written communication skills; ability to work as part of team; knowledge & expertise in standard molecular biology & cell culture techniques. GRADE: P4; RANGE: $26,986-35,123; 10-28-97 Pharmacology

RESEARCH SPECIALIST IV (101704LW) Solve complex technical & research problems; supervise literature searches & draft paper with PI; perform complex data analysis; help determine experimental design. QUALIFICATIONS: MA/MS required, PhD preferred; 3 to 5 years experience; previous experience with molecular biology & protein purification. GRADE: P6; RANGE: $32,857-42,591; 10-27-97 Genetics

Contact: Sue Hess

ADVANCED PRACTICE NURSE (40 HRS) (101723SH) Provide midwifery care & treatment for women throughout life cycle, including obstetric, gynecologic & normal newborn care; instruct patients in health practices & collaborate and/or refer patients to appropriate specialists when necessary. QUALIFICATIONS: BA/BS & MA/MS required; core midwifery skills; PA Midwife License, ACNM/ACC Certification & Pennsylvania Registered Nurse License Required; continuing Competence Assessment Certification (ACNM) every 5 years; on-call time for labor & birth; position contingent upon viability of Practice. GRADE: P9; RANGE: $43,569-57,217; 10-30-97 Nursing Practice

Contact: Sue Hess

ADMINISTRATIVE ASSISTANT II (40 HRS) (05672SH) Perform administrative & clerical duties for Medical Center Annual Giving program & Major Gift Officer; arrange travel accommodations & itineraries; maintain & manage several extensive & complex alumni databases; report & maintain alumni updates; organize & maintain confidential record & tracking systems; serve as contact with alumni & other constituents; process gift donations & payment of invoices; assemble solicitation mailings; word process & proofread correspondence; schedule meetings; handle inquiries, mail & telephones. QUALIFICATIONS: HS diploma & 2 years of administrative clerical/secretarial experience required; 1 year in development or marketing environment including extensive customer contact desirable; knowledge of Macintosh environment including Microsoft Word, Excel, Powerpoint & FileMaker Pro; knowledge of Internet preferred; demonstrated ability to handle numerous projects simultaneously & meet deadlines; excellent organizational skills & attention to detail; personable phone skills essential; application deadline 11-6-97. GRADE: G10; RANGE: $20,013-27,427; 10-31-97 Development & Alumni Relations

ADMINISTRATIVE ASSISTANT II (40 HRS) (101735LW) Under limited supervision, provide secretarial & administrative support to Executive Director of Development & Alumni Relations, Medical Center; maintain calendar; handle correspondence & general office activities; provide information to various constituent groups; organize & maintain confidential files & records; serve as contact person for office on data system inquiries; prepare reports including use of IDB; assist with office work flow; open, review & distribute mail; arrange meetings; under direction of Executive Secretary, provide support to Office of Associate Executive Vice President as needed. QUALIFICATIONS: HS diploma & training in secretarial science; 2 years secretarial experience, including 1 year in development office setting; knowledge of word processing (Microsoft Word, WordPerfect) & computer databases (FileMaker); ability to use discretion in handling complex & highly confidential materials. GRADE: G10; RANGE: $22,013-27,427; 10-31-97 Development & Alumni Relations

ADMINISTRATIVE ASSISTANT II (101735LW) (101738LW) Under limited supervision, process & record high volume of gifts, including preparation of gift transmittals & review of transmittals from other departments for accuracy & completeness; retrieve & verify donor & gift information using University's integrated database system; adhere to processing schedules & procedures; prepare correspondence, acknowledgments & monthly pledge reminders; provide administrative support to director; assist in reconciling various accounts; organize & maintain files & records; generate & track reports. QUALIFICATIONS: HS diploma, some college preferred; minimum of 2 years general office experience, with 1 year in development highly desirable; proficiency in use of WordPerfect; computer literate; ability to handle complex & highly confidential materials. GRADE: G10; RANGE: $19,261-23,999; Development & Alumni Relations

COORDINATOR III (101739LW) Assist in coordination of stewardship, communications & solicitation activities; plan & coordinate special events; prepare annual reports to donors; oversee gift acknowledgment, tracking & grant information systems; draft & prepare proposals; coordinate special fund-raising campaigns, limited exposure to soliciting gifts; edit & produce related publications materials. QUALIFICATIONS: BA/BS; background in higher education, preferably health related fields; 1 to 3 years experience in development and/or marketing including stewardship & special event work; excellent communication skills, both verbal & written (writing samples required); word processing & desktop publishing skills preferred; willingness to travel;valid driver's license required; some evening & weekend work required. GRADE: P3; RANGE: $24,617-31,982; 10-30-97 Development & Alumni Relations

INFORMATION SYSTEMS SPECIALIST I (101736LW) Track prospects on Development & Alumni Relations Integrated Database (IDB); code, design & generate reports; set & maintain standards for data integrity; assist in prospect pool analysis; develop end user training materials & conduct personalized & overview training sessions; provide guidance to junior staff; staff & provide information to various prospect committees; assist in establishing & implementing departmental policies & procedures; serve as resource person for basic desktop support. QUALIFICATIONS: BA/BS or equivalent work experience; 1 to 2 years experience with relational databases, SQL, Apple/Mac, PC-DOS preferred; strong project management skills; ability to analyze & interpret complex information; strong verbal & written communication skills; excellent customer service skills; good understanding of fund-raising process. GRADE: P3; RANGE: $32,857-42,591; 10-31-97 Development & Alumni Relations, Research & Analysis

MAJOR GIFTS OFFICER II (101740LW) Plan, implement & manage major individual gift appeals for clinical departments & projects within Medical Center; coordinate fund-raising activities for assigned areas, including individual prospects, planned giving & trustee/volunteer programs; perform needs analysis with department heads to establish development objectives; formulate fund-raising strategies; coordinate participation of faculty, administration & others; identify, cultivate & solicit individual prospects; prepare major gift proposals & informational materials; plan & direct visits/events for donors; oversee stewardship activities. QUALIFICATIONS: BA/BS required, advanced degree preferred; 5 years progressively responsible experience in institutional development with emphasis on major gifts from individuals & organizations, including 1 year in academic medical center or health care/research institution; experience in planned giving; solid administrative skills in establishing objectives & setting performance standards; strong verbal & written communication skills; local & national travel; valid driver's license required. GRADE: P8; RANGE: $39,655-52,015; 10-30-97 Development & Alumni Relations

OFFICE MANAGER I (101721LW) While reporting to Vice Dean, manage office operations, including budget for School of Arts & Sciences Office of External Affairs; provide leadership in setting & implementing office policies & standards; hire, train & supervise administrative support staff & student & temporary personnel; in collaboration with directors, monitor & evaluate support staff performance, set performance standards, establish goals & objects & develop & revise job descriptions; maintain confidential personnel, payroll & financial records; prepare & administer current expense budget; monitor expenditures & prepare financial reports; provide administrative support, including travel planning & expense reimbursement; act as liaison to ensure policies & procedures are in coordination with those established by School & Central Development. QUALIFICATIONS: AA/AS; business training or equivalent work experience as well as 5 years progressively responsible administrative experience required; experience with Word, Excel & Access desired; knowledge of FinMIS desired; understanding of budgetary practices & procedures essential; thorough comprehension of standard office procedures & methods as well as proficiency with computer hardware & software; demonstrated ability to supervise & motivate staff; excellent clerical & numerical skill; knowledge of University's organization & operating procedures desirable; ability to work independently, but collaboratively, as part of goal-oriented team; must be available for evening & weekend work. GRADE: P1; RANGE: $20,291-26,368; 10-28-97 Development & Alumni Relations

Contact: Ronald Story

ADMINISTRATIVE ASSISTANT II (101719RS) Provide secretarial & administrative support; provide high level of customer service to both internal & external constituencies; word process, compose, proofread & edit correspondence; receive, screen & handle inquiries & information; greet & respond to visitors; represent office in absence of supervisors; order reports; enter information & retrieve gift information; gather information; perform preliminary analysis; maintain information tables; prepare agenda, minutes, notices, charts & reports as needed for meetings & presentations; handle mail, e-mail, copying & ordering of supplies; develop & maintain filing system & correspondence log; order supplies; handle travel, transportation & lodging; arrange meeting schedules & itineraries; prepare expense forms; monitor & reconcile expenditures & generate reports; assist at events & programs. QUALIFICATIONS: BA/BS or post-high school training; 1 to 2 years secretarial/administrative experience; proficiency in WordPerfect & Windows; knowledge of Excel/spreadsheet applications desired; willingness to learn new technologies as needed; ability to type accurately, organize & prioritize assignments & work effectively with diverse groups; detail-oriented, flexible & productive under pressure. GRADE: G10; RANGE: $19,261-23,999; 10-29-97 Museum

The following position FISCAL COORDINATOR II (101638RS) was posted incorrectly on 10-22-97 with the incorrect Grade of P1 & incorrect range. Below is the corrected posting with the corrected Grade of P2 & corrected range.

FISCAL COORDINATOR II (101638RS) Under general direction of Business Manager, assist in budget preparation; perform accounting/bookkeeping duties; process all purchase orders, "C" forms, travel expense reports, journal entries & cash deposits; supply financial data for compilation of financial statements on monthly basis; monitor University accounting reports on monthly basis & report irregularities to Business Manager; maintain internal accounting systems (Peachtree); reconcile general ledger to University's accounting statements monthly; reconcile accounts receivable & cash receipts; process weekly payroll & maintain salary & time off records; maintain contract/royalty files & process payments to Press authors for over 800 titles; process costs for all Press titles & maintain inventory records. QUALIFICATIONS: AA/AS or BA/BS in Accounting preferred, or equivalent experience; experience in University accounting environment & FinMIS a plus; strong computer skills in PC environment, Windows 95, Microsoft Excel & Word required; working knowledge of Peachtree Accounting software desirable. GRADE: P2; RANGE: $22,351-29,098; 10-29-97 University Press

INFORMATION MANAGEMENT SPECIALIST II (071154RS) Provide internal troubleshooting, support & administration of departmental Novell LAN; coordinate custom programming projects; install, configure & support network adapter cards & related software; advise, assist & train users in the planning, selection & use of computing hardware & software; serve as liaison to integrate other services & resources on the client's behalf. QUALIFICATIONS: BA/BS or equivalent experience; 4 years experience with variety of computer systems; 3 years supporting end-user computing in Novell environment, preferably in an academic setting; understanding of standard networking protocols; primary technical proficiency with Windows 95/3.1; Macintosh networking hardware & software experience a plus; experience using & managing Internet services; solid working knowledge & programming experience with a relational DBMS; broad-based knowledge of desktop computer hardware, operating systems software & peripherals; strong oral, written, interpersonal & organizational skills; some evening or weekend hours. GRADE: P6; RANGE: $32,857-42,591; 10-28-97 ISC

SYSTEMS ANALYST II (101732RS) Install, support, tune, upgrade & maintain UNIX servers, workstations & related software including compilers, SMTP mail, Web servers & applications; mentor & develop co-workers by presenting current & future technologies via on-the-job training, workshops & presentations; assist operations in designing & documenting procedures related to data center activities such as system backups, disk management, hardware upgrades & installations; provide ad hoc technical consultation to computing community; provide on-call support to troubleshoot & resolve problems; assist in supporting users; provide high level of technical support on UNIX, C, PERL, Python, sh & Tcl/Tk; investigate & evaluate software packages for suitability, interoperability & performance impact; act as liaison to expedite support issues between clients & vendors (software & hardware). QUALIFICATIONS: BA/BS preferably in Computer Science or Information Management or commensurate experience; 3 to 5 years progressively responsible experience in systems programming & management in UNIX environment (SGI IRIX highly desired); extensive experience with TCP/IP, NFS, X-Windows, sendmail & httpd servers in large multi-user environment; understanding of fundamentals of networked-computer security; familiarity with Windows & Macintosh; ability to work in 7x24 environment; demonstrated effectiveness as self- starter & ability to work independently with minimal supervision; strong verbal & written communication skills. GRADE: P7; RANGE: $36,050-46,814; 10-30-97 ISC Support-on-Site

VET TECH II (LAB ANIMAL CARE) (40 HRS) (101709RS) Manage & implement animal colony health surveillance programs; provide backup technical support for diagnostic laboratory & rodent quarantine & rederivation programs; participate in relevant education programs & policy development & review; perform technical procedures for rodent rederivation program. QUALIFICATIONS: HS diploma or equivalent; BA/BS in biological sciences preferred; minimum 2 years laboratory animal experience; diagnostic laboratory experience & AALAS certification or equivalent desired; competent in animal handling techniques; demonstrated ability to work independently; strong verbal, written, computer & organizational skills; ability to set & meet tight deadlines; valid driver's license required; must be available for overtime & holidays. GRADE: G10; RANGE: $22,013-27,427; 10-29-97 ULAR

Contact: Ronald Story

CLINICAL RECEPTIONIST (37.5 HRS) (101715RS) Perform client registration & collection of fees; perform telephone triage; handle heavy telephone & people contact; maintain master list of calls & patients; receive clients; accept payments & deposits; maintain patient files & charts; answer emergency related inquiries; insure accurate completion of registration material by patient's owner & doctor. QUALIFICATIONS: HS diploma; 2 to 4 years clerical experience in clinical setting required; veterinary or medical receptionist experience preferred; must interact well with all types of individuals & have ability to remain calm in all situations; excellent telephone skills; hours Tuesday, Wednesday & Thursday 2pm to 10:30 pm, Saturday 8am to 8pm. GRADE: G8; RANGE: $17,326-21,686; 10-27-97 Small Animal Hospital

EDITORIAL ASSISTANT II (101728RS) Act as Editorial Assistant & Advertising Representative for Journal of Veterinary Dentistry; act as Administrative Assistant for Vet Oral Health Center Seal of Acceptance System & Dental Research Project Support; maintain records; prepare correspondence/reports; screen mail & phone inquiries; format & edit manuscripts & journal pages; review Seal submissions & advertisements; bill advertisers; maintain financial records; prepare home page. QUALIFICATIONS: Minimum 2 years of college; excellent secretarial skills; minimum 3 years experience with office computer programs; good telephone manner; ability to write well & edit documents; familiarity with desktop publishing, Internet & home page programs; demonstrated evidence of creativity. GRADE: G11; RANGE: $20,497-26,008; 10-30-97 Clinical Studies-Phila.

OFFICE ADMINISTRATIVE ASSISTANT II (101712RS) Develop, modify & implement office procedures; assist in development of routine systems; maintain & modify office systems; coordinate office work flow; perform purchasing actions; record, monitor & verify budget actions; compile & summarize financial data for reports; organize & maintain records & files; oversee security & maintenance of equipment; maintain supplies. QUALIFICATIONS: 2 years of business school training or equivalent; 2 years experience as Administrative Assistant I or equivalent; thorough knowledge of clerical, accounting & office procedures; possess initiative, mature judgment & organizational ability; POSITION LOCATED AT KENNETT SQUARE - NO PUBLIC TRANSPORTATION AVAILABLE. GRADE: G10; RANGE: $19,261-23,999; 10-27-97 Pathobiology

RECEPTIONIST III (101714RS) Answer telephones; make appointments for 12 sections; coordinate appointments with appropriate departments; answer inquiries about services offered & interpret policies & procedures. QUALIFICATIONS: HS diploma; minimum 2 years receptionist or general clerical experience; medical background or working knowledge desired; excellent organizational skills. GRADE: G8; RANGE: $16,171-20,240; 10-27-97 Small Animal Hospital

RECORDS ASSISTANT I (101716RS) Sort & file loose sheets into medical records; retrieve & deliver records for re-exams; receive & process requests from doctors & clients needing records or information. QUALIFICATIONS: HS diploma or GED; at least one year general office experience with emphasis on detail-oriented repetitive tasks; basic familiarity with microcomputers; good interpersonal & communication skills. GRADE: G8; RANGE: $16,171-20,240; 10-27-97 Small Animal Hospital

RESEARCH LAB TECH III (101729RS) Handle mice; perform isolation of RNA & generation of CDNA; handle radio isotopes; maintain laboratory data; perform basic methods of molecular biology; perform cloning, RT-PCR, electrophoresis & tissue culture. QUALIFICATIONS: BA/BS required; previous molecular biology experience desired. GRADE: G10; RANGE: $19,261-23,999; 10-30-97 Clinical Studies-Phila.

VET TECH I/II (40 HRS) (101713RS) VT I: Administer treatments, injections & medications as prescribed; assist with diagnostic & therapeutic procedures; monitor vital parameters; observe & record systems & reactions of patients; VT II: Same as above, as well as: Perform diagnostic & therapeutic procedures; assist in instructions of nursing & Veterinary students; (may have direct teaching responsibility). QUALIFICATIONS: VT I: Completion of accredited Animal Health Tech program or degree in Animal Science or 3 years Vet Tech experience required; state certification/licensure may be necessary; VT II: Same as above, as well as: minimum 2 years experience as Vet Tech I or equivalent required; hours rotating/nights/weekends. GRADE: G8/G10; RANGE: $18,481-23,132/ $22,013-27,427; 10-27-97 Small Animal Hospital

Contact: Ronald Story

The following position, OFFICE ADMINISTRATIVE ASSISTANT III (101699RS) was posted incorrectly under Provost. It should have been posted under Vice Provost for University Life. Below is the corrected posting.

OFFICE ADMINISTRATIVE ASSISTANT III (101699RS) Support work of Director & manage work flow of central office; supervise paraprofessional staff & progress on projects; coordinate staff support for section heads; maintain records including confidential materials; implement strategies for marketing programs or providing information about APRL processes; arrange meetings; perform scheduling; work with budget & payroll systems; draft correspondence; update databases & filing systems. QUALIFICATIONS: BA/BS preferred; 3 to 5 years relevant experience; able to work independently & manage several projects at once; strong written & organizational skills; knowledge of Macintosh software packages, FinMIS & payroll systems desirable; strong customer service skills. GRADE: G11; RANGE: $20,497-26,008; 10-24-97 Academic Programs & Res. Life

Contact: Anna Marcotte

OFFICE ADMINISTRATIVE ASSISTANT II (40 HRS) (101720AM) Assist in processing daily acquisitions/reimbursements; reconcile monthly budget reports; complete weekly payroll; track time-off balances for all staff; daily processing of incoming gifts; maintain accurate, organized filing system for all budget information. QUALIFICATIONS: AA/AS in Bookkeeping/Accounting or 1 to 2 years related work experience required; proficiency with Excel, Word & Access required; knowledge/experience of Oracle financial software preferred; ability to work under pressure with tight deadlines. GRADE: G10; RANGE: $22,013-27,427; 10-28-97 External Affairs

Return to:Almanac, University of Pennsylvania, November 4, 1997, Volume 44, No. 11