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New I-9 Form Now In Effect
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April 14, 2009, Volume 55, No. 29

If you’re adding a new faculty or staff member to payroll on or after April 3, you need to use a new version of the I-9 Form.

Whenever a new faculty or staff member is hired, certain documents must be completed. The I-9 Form, which provides evidence that the individual is authorized to work in the United States, is one of these documents.

As of April 3, the US Citizenship and Immigration Service has revised the I-9 Form and modified the list of acceptable documents that faculty and staff may use to validate their employment eligibility. Under the new rule, Penn will no longer be able to accept expired documents.

Please immediately discard any copies of the old I-9 form and use only the new form. The only acceptable I-9 form will be the one with “Rev. 02/02/09” in the bottom right corner. Remember that expired documents will no longer be accepted as proof of employment eligibility. The University can be subject to strict fines if we don’t comply with the new rules.

For more information about the change, go to www.uscis.gov/files/article/I9_qa_12dec08.pdf. The new I-9 Form, which includes a list of approved documents that establish eligibility for employment, can be found on the HR website at www.hr.upenn.edu/Recruitment/forms.aspx.

—Division of Human Resources

 

Almanac - April 14, 2009, Volume 55, No. 29