Section
IV.3(c) of the Council Bylaws provides that a
University Council meeting "shall incorporate
an open forum to which all members of the University
community are invited and during which any member
of the University community can direct questions
to the Council."
All
members of the University community are invited to
bring their concerns to the
University
Council Open Forum
Wednesday,
December 4, 2002, 4-6 p.m.
Bodek
Lounge, Houston Hall
Persons
who wish to speak at Council must inform the
Office of the Secretary (215) 898-7457 by Friday,
November 22, 2002.
Topics
may include issues such as the following: Admissions & Financial
Aid, Bookstore, Communications, Community Relations,
Facilities, International Programs, the Library, Pluralism
concerns, Recreation and Intercollegiate Athletics,
Safety and Security, Student Affairs, Open Expression,
etc.
Please
see the format given below. Questions may be directed
to the Office of the Secretary at (215) 898-7457.
--
Office of the Secretary
Format
for University
Council's
Open Forum
December
4, 2002
The
University Council will devote a substantial portion
of its December 4, 2002 meeting to a public forum,
in accordance with the terms of the University Council
Bylaws (Almanac September
19, 2000). The purpose of the Open Forum is to
inform Council of issues important to the University's
general welfare and of the range of views held by
members of the University. The forum is open to all
members of the University community under the conditions
set by the Bylaws, following guidelines established
by the Steering Committee of Council:
1. Any
member of the University Community who wishes to do
so may attend the Council meeting. Persons who wish
to speak to Council, however, must inform the Office
of the Secretary (215) 898-7457, by Friday, November
22, 2002, indicating briefly the subject of their
remarks. Those who have not so informed the Office
of the Secretary will be permitted to speak only at
the discretion of the moderator of University Council
and in the event that time remains after the scheduled
speakers.
2. Speakers
should expect to be limited to three minutes with
the possibility of additional time in cases where
members of Council engage the speakers with follow-up
questions or remarks. The moderator may restrict repetition
of views. Speakers are encouraged to provide Council
with supporting materials and/or written extensions
of their statements before, during, or after the Council
meeting.
3. Following
the deadline for speakers to sign up in the Office
of the Secretary, the chair of Steering and the moderator
of Council will structure the subject matter themes,
speakers, and times of the Open Forum session. In
the event that there is not enough time available
at the meeting to provide for all those who have requested
to speak, the two officers may make selections which
accommodate the broadest array of issues having important
implications for Council's work and represent the
breadth of Council's constituencies. The resulting
order of the Open Forum of University Council will
be made available no later than the Tuesday before
the meeting, to be published in the Daily
Pennsylvanian, and, if possible, under publication
deadlines, in Almanac the
week of the meeting.
4.
Speakers' statements should be framed so as to present
policy issues and directed to University Council as
a body through the moderator. The moderator will have
discretion to interrupt statements that are directed
against persons and otherwise to maintain the decorum
of the meeting, as provided for in the Bylaws. In
cases where questions or positions can be appropriately
addressed by members of Council, or where a colloquy
would seem to be productive given the time constraints
of the meeting, the moderator may recognize members
of Council to respond to speakers' statements, with
opportunities for follow-up by the speakers.
Almanac, Vol. 49, No. 13, November 19, 2002
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