To All Faculty, Staff and Students:
Since its creation in 1985, Penn's online library catalog, and later the Library's core information bases, have relied on 1970s mainframe technology to deliver growing amounts of information electronically. Today, mainframe costs and capacity limitations are hampering our ability to support the changing information needs of teaching and research. To address this problem and provide a more secure foundation for Penn's growing Digital Library, we plan to retire the outdated mainframe system. By early summer, Franklin and the other mainframe-mounted bases will reside on new computing platforms searchable on the World Wide Web.
The Library will use the coming weeks to report in greater depth on the reasons and benefits underlying the computing migration. We'll also work to reduce the uneasiness it may cause users. I'd like to begin this process by urging faculty to watch for our reports-- published on our Web site and in print-- and to provide input into our system designs and goals, when, in a few weeks, we're able to offer a preview of the new Franklin.
Inevitably, a few potholes will mark the transition to more powerful, distributed computing systems. But the investment in new technologies will pay dividends long after we correct any initial problems that may arise--problems we're working overtime to anticipate and minimize. In the short term, the new systems will enable the Library to take fuller advantage of the Web and the current move to client/server computing on campus. They will provide greater capacity to store and deliver electronic information at lower costs than presently possible. Over the long term, the new systems will allow us to respond quickly to software and hardware innovations, networking improvements and the emergence of new digital media. And they will aid us in converting redundant paper-based activities to more effective and cost-beneficial electronic processes, thus changing the Library work place for the benefit of users. Technology will free librarians to increase instructional outreach and help faculty and students negotiate the expanding universe of print and digital information. It will also help us deliver many frequently-requested paperless services to the desktop, as our new systems mature.
The new Franklin will contrast sharply with the mainframe system. Some of the major differences include:
The software supporting Franklin is marketed under the name Voyager and engineered by Endeavor Information Systems. Endeavor is unique in its willingness to partner with a group of academic libraries in developing the Voyager catalog. As a contributor to this partnership, our goal is to achieve the most effective online catalog possible--one that combines the best elements of known systems with features customized for the specific information needs of the Penn community. If you'd like to explore a similar implementation of Voyager today, visit the University of Rochester Library on the Web at http://groucho.lib.rochester.edu/ .
For the citation bases that also reside on the mainframe, the Library is presently testing a Web-searchable system designed by OVID Technologies. OVID will feature a sophisticated Java interface which operates within the Web environment to accelerate and enhance the functionality of database searching. Over time, OVID also will provide the capacities needed to increase the number of networked bases we offer. The files migrating to OVID include ABI/Inform, Current Contents, PsychInfo, and the five Wilson bases. The transition to OVID will be phased in over the summer months, with parallel access to the mainframe versions of ABI/Inform and the other citation files available through September 1997. Please note that the Library will continue to provide character-based, telnet access to both Franklin and the OVID files for users who cannot or prefer not to search over the Web.
The Franklin migration to Voyager will take place in June. Given the size of our local systems, some level of service disruption is inevitable as we convert large data sets, and transfer acquisitions funds, account ledgers, in-process files and circulation records between platforms. To minimize inconveniences for our users during this complex migration, we'll be sensitive to the academic calendar and the need for continuous, reliable service. We'll also make communication a high priority, and disseminate regular updates of our progress and advance notice of potential service interruptions. Training is another important focus. Our librarians are developing outreach programs now to teach students and faculty to make optimal use of our changing resources.
I'll be delighted to answer your questions regarding this announcement and our future plans; please contact me at 898-7091 or by e-mail via email@example.com. Also, I urge you to discuss these changes with staff in any of our Libraries. We'll do our utmost to provide informative answers.
-- Paul H. Mosher, Vice Provost and Director of Libraries
Volume 43 Number 27
March 25, 1997
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